Calls for Contributions

▶ Call for Solution Sessions | ▶ Call for Discussion Sessions | ▶ Call for Posters / Demos

This year’s conference will have a special focus on the intersection between Open Science and Artificial Intelligence (AI). The rapid integration of AI and corresponding tools into scientific research poses both new challenges but also opportunities for Open Science practices and the generation of valuable research knowledge that contributes to solving social, economic, environmental, and digital challenges. This requires a reflection on how this can be aligned with transparency, accessibility, reproducibility, and reusability as core principles of Open Science to ensure robust and reliable research.

At this year’s Open Science Conference, contributions on the following topics (but not limited to) are welcomed:

• Use of AI in support of Open Science (data analytics, science communication, etc.)
• Leveraging Open Science to enhance the use of AI in research (Open Source LLMs, high-quality data for AI training, trustworthy AI, eXplainable AI etc.)
• Ethics and research integrity in the context of Open Science & AI
• Legal perspective on the integration of Open Science & AI (intellectual property, licences)
• Meta research regarding the convergence of Open Science & AI
• Training and capacity building for effective interplay between Open Science & AI
• Infrastructures and tools supporting the synergy of Open Science & AI

With this in mind, we invite the Open Science community to submit abstracts for sessions, posters, and demos (see calls below). The conference language is English. Session presenters of accepted proposals are expected to register for the conference (in-person attendance). Discussion sessions will be streamed and recorded.

Contact

We use ConfTool as a submission tool, which requires you to create a free account. If you have any questions, please feel free to contact osc2025@conftool.pro.

Important dates

• Abstract submission deadline: May 23, 2025
• Notification of acceptance/rejection: July 14, 2025
• Conference date: October 8-9, 2025, Hamburg, Germany

Peer Review

All submissions will be peer-reviewed by the conference committee/review board whose members are published. We publish abstracts, author identities, and full reviews of all accepted contributions. A reviewer can decide to reveal his / her identity.

Accessibility of materials

It is expected that authors publish materials such as posters and presentation slides as well as session outcomes at least licensed as CC-BY 4.0 or CC-BY-SA 4.0 on Zenodo (you may reserve a DOI before) and make it available to the Open Science Conference 2025 community.

Pre-submission for solution and discussion sessions

To facilitate the exchange of ideas and enable the formation of diverse and multidisciplinary sessions, the submissions of solution and discussion sessions are accompanied by the voluntary public pre-submission of your idea followed by co-creation with interested participants. This allows you to connect proactively with other potential contributors in order to identify complementary viewpoints, to jointly explore complex issues from multiple perspectives, and to work collaboratively on a submission. We encourage you to utilise this format in the submission process to build robust, transdisciplinary and innovative submissions. You can of course also post your idea on other channels and platforms. Where possible, use the hashtag #osc2025.

Call for Solution Sessions

A solution session aims to propose solutions to current challenges and invites participants to collaboratively work on or further develop these together with the submitters. The addressed challenges should be in line with the conference topics, for example:

• Open Science approaches to support a responsible usage of AI in research
• Best practices for applying licences embedded in the Open Science framework (such as CC) for AI-generated research artefacts
• Solutions for Open Science capacity building in times of AI

Session setting/structure

A session lasts 60 minutes and is for on-site participants only. The room has parliamentary seating for a maximum of 40 participants. Each session is intended to consist of the following components: a) a presentation of the topic, challenge, or idea by accepted presenters; b) collaborative conceptualisation or further development of the solution involving both presenters and participants; and c) documentation of the discussion.

We encourage you to structure the session according to these components, for example: 15 minutes for a), 35 minutes for b), and 10 minutes for c).

A document will be ready for collaborative notes. It is expected that the session and key outcomes (solution approaches, an extended continuation, concept for registered report, etc.) will be documented in preparation for a brief summary after the conference.

Submission

You are encouraged to first pre-submit your idea (see above) in which you can also explicitly ask for contributors.

For the final submission please submit an abstract (max. 600 words, excluding links/references, etc.) describing the challenge and the initial proposed solution, including a structured session plan showing how on-site participants will be involved in the collaborative solution process. Please also provide a short description (max. 200 words) which is used for the conference website (can be updated later).

All submissions will be peer-reviewed by the conference committee/review board. Besides the review ranking, the decision on accepted contributions will be balanced to ensure a broad coverage of topics.

In case of acceptance, a member of the programme committee will get in touch with you for further planning of your session. Accepted sessions will also be presented as lightning talks for promotion at the conference. Furthermore, the key outcomes of all sessions should be presented at the end of the conference. It is intended to make all material including the brief summary publicly accessible on Zenodo after the conference (see above). More details will be provided in time.

Call for Discussion Sessions

This call focuses on interactive sessions in which a specific topic is explored in depth, characterised by (controversial) viewpoints. In addition to the speakers, the perspective of the participants should be actively included in the discourse. The topics should be in line with the conference topics, for example:

• What is the relationship between the normative principles underlying Open Science and AI?
• How do we deal with intellectual property in the interplay between Open Science and AI?
• Can eXplainable AI enable Open Science principles such as transparency and traceability in LLMs?

Session setting/structure

A session lasts 60 minutes. The room has theatre seating. A panel arrangement for impulse speakers is possible. A typical structure could be short controversial impulse statements in the beginning followed by a guided discussion (presenters are encouraged to ensure constructive moderation).

Each session will be streamed for online participants as well as recorded and published afterwards. Slido can be used for questions and polls for both online and on-site participants. A document will be ready for collaborative notes. It is expected that the session and key outcomes will be documented in preparation for a brief summary after the conference.

Submission

You are encouraged to first pre-submit your idea (see above) in which you can also explicitly ask for contributors.

For the final submission please submit an updated abstract (max. 600 words, excluding links/references, etc.) describing your session including the different viewpoints and the goal of the session, its schedule and how online participants will be involved. Please also provide a short description (max. 200 words) which is used for the conference website (can be updated later).

All submissions will be peer-reviewed by the conference committee/review board. Besides the review ranking, the decision on accepted contributions will be balanced to ensure a broad coverage of topics.

In case of acceptance, a member of the programme committee will get in touch with you for further planning of your session. Accepted sessions will also be presented as lightning talks for promotion at the conference. Furthermore, the key outcomes of all sessions should be presented at the end of the conference. It is intended to make all material including the brief summary publicly accessible on Zenodo after the conference (see above). More details will be provided in time.

Call for Posters / Demos

A poster session provides a relaxed and engaging environment for informal, in-depth discussions, allowing you to present your work to a broad and diverse audience. Combined with practical demonstrations, it further creates an interactive platform to showcase the synergy between AI tools and open scientific practices in a tangible and accessible way. This format gives participants the opportunity to learn hands-on and explore scenarios of interest. This call focuses on posters that can optionally be combined with practical demonstrations aligned with the conference topics, for example:

• (Infrastructure) Projects
• Initiatives and networks
• Research results & surveys
• AI tools in line with Open Science supporting scientific progress
• Handling of open LLMs models
• Showcasing best practices

Submission

Please submit your abstract (max. 200 words, excluding links/references etc.) that summarises your contribution. In case of acceptance, this abstract will also be used on the conference website.

All submissions will be peer-reviewed by the members of the programme committee/review board. The decision on accepted contributions is solely based on the review ranking.

Accepted contributitions will have the opportunity to present their poster/demo in a 90 minutes parallel session. A pin board and high table will be provided. In addition, you are expected to give a lightning talk to promote your poster.